If you selected a range of cells, but decide to print the entire worksheet, switch to Entire Workbook before you hit Print. To print the entire worksheet, don’t select anything. If you want to print a range of cells, select them. You can print the entire worksheet or just the cells you want.
Sometimes each worksheet is different, so I customize the layout and paper size to each one, whatever makes the most sense.For best results with printing your worksheet, use the Print command in Excel for the web, not your browser’s Print command. Otherwise it will only print the worksheet you are currently on. If there are multiple worksheets or tabs and you want to print them all at once, be sure you are on the first tab, and select print entire workbook. Move the lines so that sections are divided in logical places, and no blank pages are included As a last adjustment, you can switch to the Page Layout view and make sure that your page breaks make sense.If the text is too small to read on the page, try expanding the number of pages you want it to fit to I most often have to adjust the Fit to Pages part. If not, go back to Page Setup and adjust some things. Before you hit OK, do the Print Preview and see if the choices you have made make sense.Page order – if it will not fit on one page, how is the data to read? I use over, then down most often.Gridlines – do you want the individual cell lines to show up? Sometimes this makes it easier to follow large amounts of data across a page.Helpful if the data will not fit all on one page, so that you know what each column is on the next pages Rows to repeat at top – this is where you can select column headings to print on every page.Note, if the margins are too small, a header or footer may overlap data, so be sure to leave enough margin if you want to use one Header/Footer – lots of options here, add a page number, or add the worksheet name by doing a custom footer.Check the boxes to center on the page if you want all the space around the edges to be even when you print Margins – give yourself more room on each page by expanding the margins.Paper size – if 8.5×11” is too small, maybe the data will fit nicely on one legal size page.If not, play with the pages until it makes sense Scaling – I always use the fit to option, if it will fit on one page, great.Orientation – is the data wide? Landscape might work better.Go to the Page Setup menu, and start with the first tab:.Take a look at the general size and layout of the data and start to determine if it would look better horizontal or vertical, what size paper might work best, and how many pages it might take to layout If you want everything on the sheet to print, make sure no rows or columns are hidden, and that no filtering is applied.Open the excel and if there are multiple worksheets (tabs at the bottom), start with the first one.Steps to formatting an excel file to print: Assuming you know a little bit about Excel, it really isn’t that hard. Over the years I have developed a system that helps make the process less painful, and I am happy to share my basic steps with you. So printing them in a way that makes sense presents quite a challenge. Many times the files are large, and the file creator never intended to print them. As an electronic discovery project manager, one of the things I do is assist clients in printing all types of files, including Microsoft Excel files.
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